indicate the intention to appoint a manager of a capital management company

Source: Serviceportal Rheinland-Pfalz

Capital management companies have various notification obligations vis-à-vis the Federal Financial Supervisory Authority. Among other things, they must report if they intend to appoint a managing director.

An intention is deemed to be a corresponding decision by the competent body of your company, for example the supervisory board. This is also the case if the selection is subject to the decision of other bodies or the feedback of BaFin.

The duty of disclosure also applies

the appointment of a representative as well as
the extension of a temporary appointment of a managing director (not of the legal relationship on which the appointment is based).

Managing directors must meet the following criteria:

professional suitability,
reliability and
sufficient time availability

BaFin assesses these criteria on the basis of the documents submitted.

Submit the Notice of Intent to Appoint an Executive Director by mail:

Go to the BaFin website and download the following forms there:
- "Suitability Matrix" form
- Form "Notification of Changes in the Members of the Management Body".
- Form "Information on reliability and time availability pursuant to Article 4 DELEGATED REGULATION (EU) 2017/1943"
- Form "Changes in personnel of the management body according to the KAGB
- Form "Information on reliability according to the KAGB
- Form "Secondary activities of managing directors, supervisory board members and advisory board members according to KAGB".
Fill out the forms completely and truthfully. You can do this directly on the computer and print it out.
For a clear assignment of the advertisement and the required documents, please indicate the name of the company as well as the reference number.
In your advertisement, indicate the date on which you want to appoint the business manager or manager.
Compile all the necessary documents. BaFin provides a "checklist" on its website which you can use to check whether your documents are complete.
Send the required documents to BaFin.
BaFin may request further documents and information if it appears necessary in the individual case.
After BaFin has checked your documents, you will receive a decision.

In each case in single copy:

Curriculum vitae: signed and dated by the applicant's own hand.
Information on the reliability of the managing director: signed and dated in his/her own hand
"Certificate of good conduct for submission to a public authority", "European certificate of good conduct for submission to a public authority" or "corresponding documents" from abroad in the original
Extract from the Central Trade Register in the original
Overview of other mandates as a business manager and in administrative and supervisory bodies
Information on availability in terms of time

Detailed information on the required documents can be found in BaFin's "Merkblatt zu den Geschäftsleitern gemäß KWG, ZAG und KAGB".

If BaFin decides to impose restrictions or to reject a manager, it shall notify a capital management company thereof within one month of receipt of the notification. BaFin may extend this period by up to one month if it deems this necessary due to the particular circumstances of the investment management company's individual case. It must inform the capital management company of the extension of the period.

Forms: yes

Online procedure possible: no

Written form required: yes

Personal appearance required: no

indicate the intention to appoint a manager of a capital management company

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Which documents are required?

What are the fees?

What deadlines do I have to pay attention to?

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