Apply for one or more theoretical examinations for aviation personnel

To apply for one or more theory tests, please proceed as follows:

• Go to the federal portal verwaltung.bund.de and complete the online application.
• You can upload your documents directly.
• After processing by the authorities, you will receive a summons and, if applicable, a notice of costs. The digitally issued documents are then stored in your mailbox in your federal user account.
• You can retrieve the summons and the cost assessment via the federal user account mailbox. You pay for the service using the method described in the cost assessment notice.

After the requested theoretical examination has been completed, the Federal Office of Civil Aviation will send an examination notice to your mailbox via the federal portal. You retrieve the notification via the federal user account mailbox.

Apply to take a theoretical examination for aviation personnel:

• Before the application can be submitted, you must have the examination recommendation issued by the ATO.
• Pre-licenses, if applicable

Apply to take another theoretical examination for aviation personnel:

• An application for a first examination session must already have been submitted.
• The examination has not been definitively passed.
• You can only apply for a further examination session if you have received the interim decision from your previous examination session or sessions.

Before the application can be submitted, you must have the certificates issued by the Approved Training Organization (ATO).

for the application for a theoretical examination:

• Proof of examination recommendation (no more than 12 months old)
• pre-license, if applicable

for a further examination session:

• renewed proof of examination recommendation in all subjects which you wish to apply for as part of the further examination session

if your training organization does not fall within the area of responsibility of the Luftfahrt-Bundesamt:

• Certificate from the Approved Training Organization (ATO) where the training was conducted
• Proof that the ATO is approved for the training undertaken (attachment to the certificate)
• Examination recommendation for the subjects applied for with the date of completion of the training in the respective subject (date of the school-internal final test)
• Proof that the theoretical training has been completed in accordance with the approved training program and to the required extent
• if completing a distance learning course, proof of the distance learning phase and the required face-to-face instruction
• for training courses that require the possession of an initial license, a copy of the license must be enclosed
• Written declaration that the applicant is not currently undergoing an examination in any other country

for the recognition of theoretical knowledge:

• scanned copy of your own license for pilots with existing Part-FCL, JAR-FCL (optional)
• For pilots with an existing third-country license (ATPL), the notice of approval from the L1 department (LBA) regarding corresponding training facilitations is required

when applying for a radiotelephony examination:

• Scanned copy of the existing aircraft radio certificate (optional)

required for substitution:

• Proof of authorization to represent

Please refer to the application form to find out which documents are required in your case.

The summons and notification of costs for the theoretical examination are usually sent shortly after the application has been submitted.

• Regulation (EU) No. 1178/2011 ARA.FCL.300(1)
• Regulation (EU) 2020/723 Article 3
• § Section 4 (2) of the Ordinance on Aircraft Radio Certificates (FlugfunkV) in conjunction with NfL II 44/95 (administrative agreement)
• § Section 63 Ordinance on Aviation Personnel (LuftPersV)
• Examination regulations for conducting the theoretical examination for aviation personnel at the Federal Aviation Office

• Contradiction
  You will find further information on how to lodge an objection in the notification of your application.

03.11.2023