Change, extend or return secure supply chain status

You can apply to change the approval of a status for the secure supply chain online or by post or fax.

Online application:

• Go to the federal portal verwaltung.bund.de and complete the online application.
• Ideally, you should already have created a federal user account so that you can use it to manage the application later.
• First enter the applicant's details. This includes personal data and contact details.
• In the next step, enter details of the company's operating location for which the change is to be requested.
• You also have the option of selecting whether you are applying for a change, a repeat approval (extension) or the return of an approved business location. If you wish to apply for a repeat approval, you can apply for a change at the same time.
• In the next step, enter the details of the change, repeat approval or return and upload the required documents.
• In the case of changes affecting security officers or deputies, enter all relevant official data on the persons and make a corresponding declaration. Then upload the documents for the new security officers in the company.
• For known consignors, regulated agents and transporters, also upload the letter of appointment.
• For other changes, describe the changes in detail and upload the relevant attachments and evidence.
• If the information is complete, the Luftfahrt-Bundesamt will review the application and coordinate any open questions with you.
• When the Luftfahrt-Bundesamt has received all the necessary information on the application, an appointment for an on-site inspection will be arranged with the safety officer if necessary.
• During the on-site inspection, the Federal Aviation Office will check the implementation of the measures described in the safety program.
• If the Luftfahrt-Bundesamt determines that there are discrepancies between the submitted safety program and the actual processes, it is possible to correct the submitted safety program or the actual processes.
• Depending on the type of change notified, you will receive a notification from the authority once the procedure has been completed. If necessary, the data to be published (e.g. in the Union database on supply chain security) for the operating site will also be adjusted.

By post or fax:

• Call up the forms for the relevant status on the website of the Luftfahrt-Bundesamt.
• Complete the forms and attach the required supporting documents.
• Send all documents to the Luftfahrt-Bundesamt.
• You will receive confirmation that your application has been received.
• The Luftfahrt-Bundesamt will check the facts of the case. If anything is unclear or information is missing, the Luftfahrt-Bundesamt will contact you.
• The application can also initially be submitted informally. You will then be asked by the Luftfahrt-Bundesamt to submit the necessary evidence or forms required for processing the application.
• If necessary, an appointment will be made with the safety officer for an on-site inspection.
• During the on-site inspection, the Federal Aviation Office will check the implementation of the measures described in the safety program.
• If the Luftfahrt-Bundesamt determines that there are discrepancies between the submitted safety program and the actual processes, it is possible to correct the submitted safety program or the actual processes.

Depending on the type of change notified, you will receive a notification from the authority once the procedure has been completed. If necessary, the data to be published (e.g. in the Union database on supply chain security) for the operating site will also be adjusted.

• Approval for the secure supply chain

in the event of changes or renewal of your status approval:

• current safety program

in the event of changes affecting the security officer or the security officer's representatives, additionally:

• Declaration of commitment to handling classified information for regulated suppliers
• background check of the security officer
• Proof of training or proof of refresher training (if already available)
• Letter of appointment for regulated agents, transporters and known consignors

in the event of changes to your company data (optional):

• Extract from the commercial register
• Trade license
• Extract from another public register

if applying by proxy:

• Power of attorney

Please refer to the application form to find out which documents are required in your case.

Due to the amendment of the Aviation Security Fees Ordinance, since 01.02.2024 the following applies to the change and extension your status as an entity in the secure supply chain new fee obligations.

The fees are based on the Aviation Security Fees Ordinance.

Possible payment methods via giropay or bank transfer.

• Aviation Security Charges Ordinance

• §Section 9a (2) of the Aviation Security Act (LuftSiG)
• in Implementing Regulation in conjunction with Implementing Regulation (EU) 2015/1998
• Aviation Security Fees Ordinance (LuftSiGebV)

• Contradiction

There are no indications or special features.

13.06.2024