Apply for recognition as a Designated Body (BSt)

You can apply for recognition as a Designated Body (BSt) online. If required, you can arrange a free information meeting with the EBA before submitting your application.

If you wish to apply for recognition as a BSt, the following steps are necessary:

• Download the application forms F09c, F09cx and F10c from the website of the Federal Railway Authority and complete them in full.
• Call up the EBA's e-Service portal.
• Log in with your user data.
  • If you do not yet have a user account for the e-Service portal, you must register once.
• Select the procedure and the type of job.
• The application wizard will guide you step by step through the required information.
• Upload the required documents as a file and submit the application.
  • Supported file formats: PDF, DOCX, DOC, XLSX, XLS, maximum 30 megabytes per file.
• You will receive an automated confirmation of receipt by e-mail when the application has been received.
• If necessary, you will receive an additional request for documents still to be submitted by e-mail.
• The EBA will confirm the completeness and verifiability of your application for recognition and put together an assessment team.
• Once the content has been checked, you will receive a list of assessment questions to answer.
• Submit the answered assessment questionnaire as a follow-up submission via the e-Service.
• The EBA will check the content of the documents you have submitted.
• If the results of the review are insufficient, the EBA will carry out an on-site assessment with you.
• Once the assessment has been completed, the assessment team submits an assessment report to the recognition committee and makes a proposal regarding recognition.
• The recognition body at the EBA decides on recognition. If recognition is granted, the EBA will send you the draft certificate of recognition, including the annex, and ask you to submit a statement on it within 2 weeks.
• If you do not submit a statement or if the certificate of recognition has been agreed between the EBA and you as a result of the statement, the EBA will finalize the notice of recognition and the certificate and send them to you by post together with the assessment report.
• You will also receive a notification of costs, which will also be sent to you by post. Pay the fees.

To be recognized as a BSt, you must

• have your registered office in the Federal Republic of Germany.
• have the number of employees with specialist knowledge and sufficient relevant experience specified in European law.
• have the relevant descriptions of procedures according to which the conformity assessment is carried out in order to ensure transparency and the possibility of applying these procedures.
• have appropriate policies and procedures in place that distinguish between the tasks you perform as a conformity assessment body and other activities.
• have appropriate procedures for carrying out your activities. Take account of the procedures:
  • the size of your business,
  • the sector in which you operate
  • your company structure and
  • the degree of complexity of the respective product technology.
• have the necessary resources to perform the technical and administrative tasks associated with conformity assessment in an appropriate manner. In addition, you must have access to all necessary equipment or facilities.
• Have liability insurance for personal injury, property damage and financial loss with a minimum sum insured of EUR 2.5 million for each insured event and at least 2 times the cover for the entire year.
• be impartial, which means
  • You must not have any connection with the organization or the manufacturer of the product you are evaluating, or
  • if you and the organization or the manufacturer belong to the same trade or professional association:
    • there must be no conflicts of interest whatsoever.
  • The requirements for independence in accordance with DIN EN ISO/IEC 17065 Chapter 4.2 apply to BSt.

• a description
  • your conformity assessment activities
  • your procedures as part of the conformity assessment procedures and
  • the structural areas (infrastructure control-command and signalling (CCS), rolling stock) that you cover
• completed form "F10c" - checklist according to EN ISO/IEC 17065 and ERA assessment scheme
• depending on the field of activity for which you wish to be recognized, in addition to application form F09c:
  • Form "F09c1" - Appendix Professional competence infrastructure,
  • Form "F09c3" - Appendix on ZZS professional competence,
  • Form "F09c4" - Appendix Rail vehicle expertise
• If applicable, current certificate of accreditation according to DIN EN ISO/IEC 17065
• If applicable, current certificate of certification according to ISO 9001
• Proof of EBA-approved expert status, if applicable
• Other proof of competence

The fees you have to pay are based on the time required to process your application:

• Hourly rate: EUR 120.00,
• for every quarter of an hour or part thereof: EUR 30.00.

• §35 Railway Commissioning Authorization Ordinance (EIGV)
• §35c Railway Commissioning Authorization Ordinance (EIGV)
• §Section 5 (1d) sentence 1 number 1 letter b General Railway Act (AEG)

• Contradiction
  • Detailed information on how to lodge an objection can be found in the notification.
• Appeal to the administrative court

Forms available: Yes

Written form required: No

Informal application possible: No

Personal appearance necessary: No

Online services available: Yes

There are no indications or special features.

22.10.2024