The notification shall be made via the competent authority of dispatch. The notifier submits all documents required for the notification, including the necessary copies for all authorities involved, to the authority of dispatch. The authority of dispatch then checks whether the notification has been carried out correctly, sends the documents to the authority of destination and all transit country authorities concerned within three working days if the assessment is positive and informs the notifier accordingly. However, the authority of dispatch may refuse to forward the documents if it requests additional documents or raises an objection to the notification within the period of three working days.
Furthermore, all authorities involved have three working days after receipt of the notification documents to request additional information and documents if this is necessary. No later than three working days after receipt of the documents, including those that were previously requested, the competent authority at the place of destination sends a so-called acknowledgement of receipt. Even if the notification has been carried out correctly, the authority of dispatch may request further documents that are necessary for the assessment for approval. It then informs all affected parties of this additional request. However, it is obliged to forward the notification. In this case, the authority of destination may only send an acknowledgement of receipt once it has received notification from the authority of dispatch that these additional documents have also been received. No later than 30 days after the acknowledgement of receipt has been sent, all authorities involved will issue their decision on the planned notification, either consent without conditions, consent with conditions or objection.
Once all consents to the notification have been received, the notifier enters the actual date of the shipment in the movement document and completes it as far as possible. The notifier shall then send copies of the completed and signed movement document to the competent authorities concerned and to the consignee of the waste at least three working days before the planned shipment. The original movement document and a copy of the notification document as well as the copies of the letters of consent must accompany the shipment. The disposal facility shall confirm acceptance of the waste on the movement document no later than three days after receipt and send it to the notifier and the competent authorities concerned. No later than 30 days after completion of the disposal and no later than one year after receipt of the waste, the disposal facility shall confirm this disposal to the notifier and the competent authorities concerned by sending them a signed copy of the movement document. If the waste undergoes the disposal procedure specified in the notification immediately after receipt (e.g. within three days) at the disposal facility, the receipt and the disposal may be transmitted simultaneously. In this case, the last step as described above is omitted.
