Apply for additional expenses winter allowance as a supplementary benefit to the seasonal short-time allowance

Source: BUS Rheinland-Pfalz

The additional expenses winter allowance is paid as a supplementary benefit for eligible hours worked for employees who are employed in a weather-dependent workplace. A workplace is weather-dependent if employees are exposed to the weather, for example snowfall, rain or frost.

The additional expenses winter allowance is limited to companies

the building trade,
the scaffolding trade,
the roofing trade and
gardening and landscaping.

Your employees are entitled to EUR 1.00 per hour worked in a weather-dependent workplace.

You can only apply for the additional expenses winter allowance for the period from December 15 to the last calendar day of February. The number of eligible working hours is

up to 90 working hours in December,
up to 180 working hours in January and February.

You can only receive additional expenses winter allowance for employees who are commercially employed and subject to compulsory insurance. These are employees whose employment contracts cannot be terminated for weather-related reasons during the bad weather period in accordance with the collective agreements. Salaried employees and foremen are not entitled.

You can apply for the additional work allowance in writing or online. You can also use KEA (Kurzarbeitergeld-Dokumente elektronisch annehmen) if necessary.

If you want to apply for the additional expenses winter allowance in writing:

You calculate the pay and the additional expenses winter allowance.
You pay the pay and the additional expenses winter allowance to your employees and pay social security contributions.
You apply for reimbursement of the additional expenses winter allowance retroactively each month at the responsible office of the Employment Agency (application for seasonal short-time allowance and settlement list).
The employment agency checks the application and the payroll list.
If your application is approved, you will receive the additional expenses winter allowance.
After the end of the bad weather period, the Employment Agency will check the submitted statements as part of a final audit and, if necessary, correct the approved additional expenses winter allowance.

If you want to apply for the additional expenses winter allowance online:

Go to the "eServices" portal on the Federal Employment Agency's website.
Log in with your user ID and call up the application for seasonal short-time allowance.
Complete the application, upload the payroll list and submit the application.
The employment agency will check your application and your documents. You will receive notification of the decision on your application from the Employment Agency.
The remaining procedural steps are the same as the written procedure.

If you want to use KEA for the application for seasonal short-time allowance and the associated payroll list:

You will need certified payroll software that supports transmission using KEA.
In this case, you can transmit your application for seasonal short-time allowance and the corresponding payroll list to the Employment Agency fully digitized and securely from your payroll software.

You can only apply for additional expenses winter allowance for the period from December 15 to the last calendar day of February. You are only entitled to the additional expenses winter allowance for

employees whose employment contract cannot be terminated for weather-related reasons during the bad weather period and
hours worked in a weather-dependent workplace.

Your company must also

belong to the building trade, scaffolding trade, roofing trade or gardening and landscaping trade and
employ at least 1 worker.

Apply for additional expenses winter allowance as a supplementary benefit to the seasonal short-time allowance

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